For the purpose of the present Data Protection Policy the terms below shall have the following meaning:
Candidate
refers to the person who applies to the recruiting process, in order to join our team;
Personal data
represents any information regarding an identified or identifiable physical person; an identifiable physical person is a person who can be identified, directly or indirectly, especially by referring to an identification element, like a name, localization data, an online identifier, or one or more specific elements, regarding their own physical, physiological, economic, cultural or social identity.
Legislation regarding data protection
refers to the national and European laws regarding the matter of data protection, including but without being limited to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, updated on 23rd of May 2018; Law no. 190/2018 regarding the implementation measures of it; the advisory opinions of the European Committee for Data Protection, previously the Work Group for article 29; Law no. 129/2018 regarding the establishing, organizing and functioning of the National Surveillance Authority for Personal Data Processing, and repealing Law no. 677/2001 for the protection of persons regarding the processing of personal data and the free circulation of this data; Law no. 102/2005 regarding the establishing, organizing, and functioning of the National Surveillance Authority for Personal Data Processing- Republishing;
MAXIM / Associates
MAXIM- PROFESSIONAL CIVIL LAW FIRM
founded through Decision no. 238/2016 of the Cluj Bar, with its head office in Cluj-Napoca, Avram Iancu str. No. 8, 1st floor, Cluj county, fiscal identification code RO 36117975, telephone no. +40 364 405 826, fax no. +40 364 401 734, electronic correspondence address office@maxim-asociatii.ro.;
Our Page or the Site
Refers to www.maxim-asociatii.ro and to www.maxim-associates.ro;
GDPR or GDPR Regulation
Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.
2.1. Data collected through Cookies, while browsing our Site
In order to ensure an intuitive and easy navigation on the Site, through Cookies a series of information can be registered automatically regarding your person, such as: your IP address, the date and time of your visit, data regarding your operating system and the web browser you used to connect, the name of the domain through which you browse the Site.
The Site uses cookies dedicated to the statistics of your visits. Cookie-type files used by the Site save your settings for the browser. The purpose of using cookies is to record your preferences regarding the Site and to offer you relevant content. These improve your online experience, saving the navigation information.
The legal basis of the processing is the consent you express when browsing the Site for the first time, by clicking the confirmation and acceptance of cookie modules button.
For more information about using cookies on the Site, and about how you can manage, block or set preferences for cookies, please visit the dedicated section regarding the Cookie Policy.
2.2. Data collected regarding the References of Clients
When you choose to offer feedback regarding your experience with our company by using and accessing the References section (if the case), we will process the following personal data regarding your person: name, surname, e-mail address, function/ position/ activity domain/ the company you represent or work for, the content of your reference, the date and time of transmission.
The references are displayed on our Page with the purpose of presenting its visitors a fair and accurate view in regards to our professionalism and way of relating with the members of our team.
The legal basis of the processing is our legitimate interest to make available to the visitors of the Site in a transparent and equidistant way all the necessary information to allow them to evaluate their degree of compatibility with the MAXIM / Associates team, in the event of a future collaboration.
2.3. Data collected when subscribing to the Newsletter
In case you subscribe to our Newsletter, we will process your contact and identification information: e-mail address.
The purpose for processing refers to the transmission of general information and articles, informative materials, news regarding legislative novelties, current legal matters, as well as other information related to our activity.
The legal basis for processing personal data information in this situation is your express consent, manifested by registering your e-mail address in the dedicated section and by clicking the „subscribe” button.
You can unsubscribe from our Newsletter at any time, through a process similar to that of subscribing, by pressing the "unsubscribe" button in the dedicated section, or you can contact us to this effect by sending a written request, by e-mail, at office@maxim-asociatii.ro
2.4. Data collected when applying to participate in the recruiting and selection process conducted by MAXIM/Associates
When you express your wish to join our team through the dedicated section :www.maxim-asociatii.ro/cariere, you communicate directly to us a series of personal data, of which we mention:
- identification, demographic and contact information: name, surname, sex, age, home address, e-mail address, telephone number;
- data and information found in the Curriculum Vitae and the Letter of Intent sent to our company: career informations, (studies, courses, other qualifications etc.); information regarding the professional course; the feedback offered by other employers or forms of exercising the profession with which you have collaborated before.
The purpose of this processing is to be able to carry out the recruiting and selection procedure, to choose the suitable candidate, that has the adequate skills and experience in order to occupy the vacant position in our company and to sign the collaboration agreement.
The purpose of the processing is to be able to carry out the recruitment and selection procedure, to choose the candidate who has the appropriate skills and experience in order to fill the vacancy and to conclude the collaboration contract with him/her.
2.5. Data collected when using “Share” type buttons
Our Page uses share type buttons that allow you to share the content and to interact with social networks such as Facebook, Twitter, LinkedIn, using your personal Facebook/ Twitter/ LinkedIn account.
Please note that Facebook, Twitter and LinkedIn process your personal data provided directly by you, without our involvement and without us being able to oppose such processing.
As administrators of the Site we do not have access to this data. For more information, please read:
- Facebook’s Policy regarding data protection available on:
www.facebook.com/privacy/explanation;
- Information about data protection on Twitter here:
- Information about data protection on LinkedIn here:
www.linkedin.com/legal/privacy-policy.
We will process personal data only in compliance with the legal grounds for processing, of which we mention:
Consent.
In specific circumstances, when this is necessary and permitted, we may collect and process data only after you give us your prior consent.
Legal obligations.
The applicable legislation can impose on us obligations regarding the processing of your personal data.
Legitimate interest.
In certain circumstances, requesting and processing data will be carried out based on our legitimate interest in order to make our work more efficient, to write and improve the information/articles/newsletters/news published on the Site
For example, we may use data about your preferences in relation to articles published on the Site / discussion topics or your preferences regarding the language of use on the Site, all of these to optimize our activity and adapt it to your needs.
In any case, the processing will not have a significant impact on your rights, liberties, or interests.
The purposes of processing are the following:
| PURPOSE | LEGAL BASIS |
| For the informative / general transmission, in the form of a newsletter, of some articles / informative materials / news regarding legislative novelties, current legal issues etc.; | Consent |
| To ensure our visitors a fair and accurate view in regards to our professionalism and way of relating with the members of our team; | Legitimate interest |
| To send you mandatory communications and information, based on our legal obligations; | Legal obligations |
| For our recruitment and selection procedure, verification and evaluation of the experience and professional skills of the candidates who express their desire to be part of our team; | Consent |
| For the settlement of any judicial or extrajudicial situations (including in connection with the intellectual property rights over the information published on the Site); | Legitimate interest |
| For the transmission / disclosure of personal data to public institutions or authorities, to the extent required by law. | Legal obligations |
We will process and store your personal data for as long as it is necessary to fulfill the purposes of the processing, as follows:
| PERSONAL DATA | DURATION OF PROCESSING |
| Personal data processed as a result of subscribing to the MAXIM/ Associates newsletter | Are stored for the period of time necessary for the transmission of the Newsletters to you and until the moment you (ask to) unsubscribe. |
| Personal data processed for displaying the References section on our Page | Are stored strictly in the period of time in which your References are displayed on our Page. |
| Personal data processed when applying for participation in the recruiting and selection procedure carried out by MAXIM/Associates. | Are stored all through the duration of the recruiting and the selection process that starts by sending the CVs by the targeted persons and ends by: (i) signing the collaboration agreement or (ii) transmitting the communication of rejection of the candidate. |
| Personal data processed in order to solve any judicial or extrajudicial situations | Are stored until the judicial/extrajudicial situation has been resolved definitively (including for as long as extraordinary appeals are possible). |
| Personal data processed in order to fulfill certain legal obligations or in relation to public institutions/ authorities. | Are stored for the duration imposed by the applicable legal provisions. |
In any case, at the end of the storage period or when the original purpose of processing ceases, your data will be either deleted or completely anonymised.
In certain circumstances, we are supported by trusted partners in order to fulfill the purposes of processing.
We assure you that our partners (such as, the forms of exercise of the legal profession we work with, IT & C providers, technical support, web design, as well as other essential support service providers) are selected with the utmost care so as to provide the same level of guarantees in compliance with Data Protection Legislation as MAXIM/Associates.
The categories of personal data to which our partners have access are strictly limited to data that is relevant and necessary for the purposes for which it is processed. The duration of storage of personal data by our partners is limited to the minimum necessary.
In exceptional cases, the personal data referred to above may be made available or transmitted to the competent public authorities, at their justified request, to auditors or institutions competent in control activities, which request this information from us under legal obligations, courts, etc. for fulfilling a legal requirement or for protecting the rights and legitimate interests of MAXIM / Associates.
Personal data referred herein is not subject to automated decision-making processes, nor profiling.
In specific circumstances, your personal data may be transferred abroad to countries in the European Union or the European Economic Area. Any such transfer will comply with the legal provisions of the GDPR Regulation.
Under the Data Protection Legislation, in relation to the personal data that we process, you have the following rights:
Right of access
At any time and free of charge, you may request any information regarding your personal data that is processed by Us and the purpose, manner and period for which it is used and stored.
Right to rectification
You have the right to ask us to correct, complete or update your data if you consider that they are erroneous, incomplete or out of date.
Right to erasure
Please request us to delete your personal data as soon as the purpose for which it was collected no longer exists, as well as in cases where processing is contrary to law, where processing unreasonably prejudices your interests or where processing is based on your consent, which you have revoked. You should note that there may be other reasons preventing the immediate deletion of your data, e.g. mandatory archiving periods, pending actions, claims, exercise or defence of legal rights, etc.
Right to restrict processing
You have the right to request us to limit the processing of your personal data in one of the following situations covered by the specific legislation:
- You challenge the accuracy of your data following that the processing will be restricted for the necessary time which will allow us to verify this situation;
- The processing of your personal data contravenes the legal provisions, and you do not want to delete them, but you request a limitation on the use of this data;
- We no longer need your personal data for the intended purpose, but you do not want to delete it but ask us to restrict the processing for the finding, exercise or defense of a right in court;
- You object to the processing carried out on the basis of our legitimate interest, in which context the processing will be restricted for the duration of the verification of the prevalence of your rights over the legitimate interest of Our Company.
Right to data portability
In case you have directly provided us with personal information, you have the right to request, under the conditions of the specific data protection legislation, that we make your personal data available to you in a structured, commonly used and machine-readable format. You may only use this right if you have provided data to Us on the basis of consent or on the basis of a contractual relationship with Us and if the information has been communicated by computer or in automatic manner.
Right to object
To the extent that We process your data on the basis of Our legitimate interest, if the processing is carried out for direct marketing purposes or if the processing would be necessary for the performance of a task carried out in the public interest or resulting from the exercise of official authority, you have the right to object to such processing on grounds relating to your particular situation.
Right to file a complaint
When you consider that we have violated the provisions of Romanian or European law in the processing of your personal data, thus infringing your rights, please contact us to clarify any questions, suggestions or grievances you may address. You also have the right to file a complaint with the Romanian Supervisory Authority.
We have implemented appropriate technical and organizational measures to adequately protect your personal data, in particular with regard to protection against unauthorised or unlawful processing, loss, destruction or unlawful or accidental damage.
Moreover, our technical and organizational measures are constantly checked and updated to prevent any risk to your data protection.
In the event of a personal data breach that is likely to result in a high risk to your rights and liberties, we will notify you of such breach without undue delay and, if possible, within 72 hours of becoming aware of it.
This Data Protection Policy enters into force as of it’s publishing herein, and is an integral part of the Terms and Conditions of this Site.
Any changes and updates to this Policy will be posted on the Site. The updated version will be marked by changing the date of the last update at the end section of the Policy.
We encourage you to visit this section of our Site regularly.
We remain at your disposal!
We assure you of our full availability in order to quickly resolve any request, notification, request to exercise your rights mentioned above.
For any notification or request to exercise your rights, please contact us by a written request communicated to our office in Cluj-Napoca, Avram Iancu str. nr. 8, et. 1 jud. Cluj, Romania or by e-mail office@maxim-asociatii.ro.
Version published on 10 August 2021.
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